Administrative Assistant
CellCentric
The administrative assistant will oversee the smooth running of the CRP office, scheduling and managing meetings, ordering office supplies and maintaining equipment, and supporting onboarding activities for new hires.
Key responsibilities include but are not limited to:
- To ensure the CRP office is run efficiently and that staff have the resources and required facilities
- Scheduling and management of meetings (including meeting room bookings, ensuring AV and other equipment are in place as needed etc)
- Management of company events, including identification of suitable meeting locations and meetings rooms and reservation of hotel rooms, restaurants etc.
- Provision of local ‘onboarding support’ to new recruits including co-ordination with HR and Payroll e.g., holidays, absence etc.
- Creating, editing, and formatting documents, reports, presentations, and other business materials and the company website, as needed
- Liaison with site reception and hospitality services for visitors to CRP
- Liaising with the local Facilities Managers and relevant service suppliers to ensure facilities and equipment are maintained appropriately
- Ordering supplies, managing inventory, coordinating with vendors, and maintaining a well-organised office environment
- Coordinating visitors, collections, and deliveries, as needed
- Identifying areas for cost improvement, where relevant
Required skills
- Organisational: Ability to manage multiple tasks, prioritise effectively, and maintain a structured workflow
- Communication: Excellent interpersonal, verbal, and written communication skills, including professional phone etiquette and clear correspondence. Ability to interact professionally with colleagues, contractors and service providers
- Computer Proficiency: Strong working knowledge of office software (Outlook, Word, Powerpoint, Excel, email etc)
- Attention to Detail: Accuracy in record keeping and document preparation
- Problem-Solving: Ability to identify and resolve issues independently and with initiative
- Adaptability: Flexibility to handle changing priorities and take on new tasks as needed. High organisational, prioritisation and management proficiencies. Ability to deliver in a fast-paced, small company environment and tenacity to seamlessly adjust workload based upon changing priorities