Executive Assistant

Position and purpose:

To be the key point of contact, gatekeeper and company representative on behalf of the CEO, Site Head and the leadership team
To ensure the two UK offices are run efficiently and that staff at both sites have the resources and facilities required
To provide administration support to CEO and senior leadership team

General tasks and responsibilities:

Meeting scheduling and minute taking (directly or using Ai tools) as necessary.
Manage the use of the meeting rooms and interview scheduling.
Liaise with site reception and hospitality services for visitors to the two UK sites (Chesterford Research Park and Alderley Park).
Review and processing of business appropriate expenses for Senior Leadership Team (SLT).
Provide ‘onboarding support’ to new recruits and other local HR/Talent co-ordination e.g. holidays, sickness etc.
External communication and comarketing, social media communication including PR support and website updating.
Work with the local Facilities Managers at CRP and AP to provide support for the two sites
Coordinating visitors, collections and deliveries as needed, as well as office supplies.
Meeting co-ordination: organisation and booking of meetings (SLT, All Company, Development meetings etc) including the reservations of meeting rooms, hotels, meals and travel.